How to write a follow-up email after a job application

Waiting long after submitting a job application and knowing a response from the company can be endless and intimidating. Communicating the right way with the company to track your application can differentiate you from the competition. You can write a tracking email that leaves a lasting positive impression as long as you are professional and do not insist.

Write tracking email

Wait at least a few days. Although there are different reports about how long you should wait to keep track of your work request, the general consensus is that you should do it no less than three to five days. Some people say you should wait a whole week or more, while others say five business days are appropriate. Remember that it is likely that dozens or even thousands of applicants have applied for the same job post as you and it takes time to review the applications and find the appropriate candidates for the next round. You will not want to be insistent or impatient to follow up very soon.

Actually, some hiring managers say they prefer not to receive follow-up emails. They believe that this tactic is eye-catching and takes the time they need to pick the right candidates. On the other hand, other hiring managers say that the monitoring will make you stand out and demonstrate your enthusiasm and passion for the job.

Address your email to the right person. Ideally, you should direct your email to the same person you communicated to when you postulated to work. You will prove that you have really investigated if you get the name of that person.

You may be able to find contact information for the hiring manager if you are looking for enough on the company website.

Likewise, you can check the company website or your LinkedIn page to see if you can find contact information for the hiring manager.

You should avoid calling the company office to ask the name of the hiring manager. Do not call if you can not find the person’s name.

Always check the spelling of a person’s name. Nothing can create a negative connection faster than typing someone’s name wrong.

Write the correct greeting and theme in the email. When you know the name of the hiring manager, write “Dear” before this and before you type the body of the email, just like you did when you wrote your cover letter. Writing “Dear Mr. Smith” is an appropriate greeting. Do not try to be friendly and informal and say “Hello” just because it is an email. It is important to maintain communication in a formal way.

You can write “Follow up of the postulation to the publishing job” for the subject of the email. You can add the reference or the application number to the topic if the job post has it.

Remember that the hiring manager can look for professionals for various job positions at a time, so it is important to be as specific as possible. You can even put your name on the subject to make it easier for the hiring manager to find your request.

It expresses the job position you have applied for and when you have done it. Make the message short and simple. Start by saying when you postulated to the job, how you found it and you did not get a response. You can add that you would like to make sure that the hiring manager received your materials if you did not get some kind of confirmation of having received it. This is a furtive way to keep track.

Correct your preliminary document. Give your email a break for a short time and give it a try. Check it for spelling and grammar errors and evaluate and fine-tune the overall e-mail flow. Correcting this can be as important as having a cover letter and curriculum vitae polished, so give it the attention it deserves.

You can try to read your preliminary document aloud to make sure it flows easily and makes sense. This may also give you a general idea of ​​whether or not you have maintained an enthusiastic and respectful tone.

Send your email. Send it when you’ve finished the necessary reviews and be happy with this one. However, do not send it more than once. The last thing a hiring manager needs is fifty emails from you when you click many times. Take a deep breath, click the send button and stay away from the computer for a while.

Sit down and wait. Now that your email is complete, wait for a while. Do not make a phone call to the company thirty minutes later to make sure your email was received and do not write another email the next day. At this stage, you may consider that you have done your best to apply for a job post because you have submitted a consistent posting and have sent a follow-up email. Rest assured that the strength of your resume and your cover letter together with your persistence will get you an interview for the job post.

Do not be discouraged if you do not get a response right away. It can take recruiting managers weeks to review the applications of potential candidates and some of them never communicate with you because they are so overwhelmed with their work. Try not to take it personally and continue to another opportunity.

Although some people may be tempted to make a follow-up call, you should make sure that you have waited patiently before considering to act this way. This can also make you stand out as a candidate, but it can make you look insistent, so make sure you sound safe, remind the hiring manager why you are suitable for the job and be respectful if you choose to call him.